316. Second, the appropriate procedural moment for the representatives to submit their claims for reparations for the victims is the pleadings and motions brief. Therefore, the Court will not take into account the request made by the representatives to include the expenses incurred by other persons when determining the amount for costs and expenses (supra para. 312). Also, the Court observes that the representatives did not forward vouchers for expenses incurred during the processing of the case before the Guatemalan jurisdiction or before the Inter-American Commission. However, in their final written arguments, the representatives updated the amount requested with the expenses incurred to attend the public hearing convened by the Court in this case, which is completely admissible. To this end, the representatives presented details of the expenses incurred and attached invoices and receipts to prove them. These expenses amount to approximately US$12,017.47.373 Nevertheless, the Court notes that the vouchers forwarded by the representatives correspond to expenses incurred during the transfer and stay in Costa Rica of 21 persons: four people from the ADIVIMA legal assistance team, the representatives in this case, two presumed victims deponents, expert witness Michael Paul Hermann Mörth, the Mayan leader Juan de Dios Garcia Xajil, and 13 others. In this regard, since it has not been able to prove the strict need for the presence of the last 13 people before the Court for the litigation of this case, the cost of their trip to Costa Rica will not be considered as part of the expenses requested by the representatives. 317. The Court also observes that the processing of this case at the domestic and international level has taken approximately 20 years and the victims and their representatives have been contributing their labor during this time. The Court considers it reasonable that, during this time, they have incurred litigation, communication, transportation and supply expenses, among others. Therefore, the Court finds, in equity, that the State must pay, for costs and expenses, the sum of US$50,000.00 (fifty thousand United States dollars). This amount must be delivered directly to the representatives of the victims. The Court also notes that, during the procedure for monitoring compliance with this Judgment it may order the reimbursement to the victims or their representatives, by the State, of the reasonable expenses they incur during that procedural stage. D.4 Method of compliance with the payments ordered 318. The payment of the compensation for pecuniary and non-pecuniary damage established in this Judgment shall be delivered directly to the persons indicated herein, within two years of notification of this Judgment. Fifty per cent of the payment may be delivered during the first year to each victim, while the remaining sum may be delivered during the second year, based on the provisions of paragraphs 309 and 310 of this Judgment. In case of the death of any of the victims before the payment of the respective amounts, these will be paid to their heirs, in keeping with the applicable domestic laws. 319. The reimbursement of costs and expenses established in this Judgment shall be made directly to the persons indicated herein, within one year of notification of this Judgment, in the terms of paragraph 317 hereof. 320. The State must comply with the pecuniary obligations by payment in United States dollars or the equivalent in national currency, using the exchange rate in force on the New attach to it a separate opinion. The written and oral statements made by the parties in accordance with paragraph 1.e of Article 48 shall also be attached to the report.” 373 This amount was calculated based on the receipts forwarded to the Court by the representatives. 106